AI-Native Procurement · QuickBooks Online

We show you
what's happening.
Live.

Get control of your spend.

Every purchase order. Every expense. Every credit card receipt. Captured, approved, and live in QuickBooks Online the moment it happens.

— 5-minute setup — 14-day free trial — No credit card up front
Live Spend Dashboard
QBO Synced
Total Committed — This Month
$247,820
0 manual QuickBooks entries ✓
PO-00547 · Apex Supply Co.
Approved 2 min ago
$4,821
QBO Synced ✓
PO-00546 · Metro Wholesale
Pending approval
$8,340
Awaiting
PO-00545 · NorthStar Logistics
4-way match complete
$12,500
Ready to pay ✓
80%
Less time on admin & data entry
<5sec
Every PO live in QuickBooks Online
$0
Manual QuickBooks Online entries
100%
Receipts, invoices & POs captured
The Problem

Your QuickBooks is always two weeks behind.

Every business that buys from suppliers faces the same gap: purchasing decisions happen in the field, by phone, by email — with no structure, no approval trail, no visibility. QuickBooks records it weeks later when the invoice arrives.

By then, you've already overspent. You just don't know it yet.

The Core Insight
QuickBooks tells you what happened. Procurex tells you what is happening right now — the moment your team commits a dollar to a supplier.
Without Procurex
📱
Order placed by text / phone call
No record. No approval. No cost code.
📄
Invoice arrives 2–4 weeks later
You find out you're over budget. After the fact.
⌨️
Manual entry into QuickBooks
Wrong cost codes. Missing data. Books always behind.
❓
No delivery confirmation
Paying for things that never arrived.
The Complete Workflow
4-Way Match — Fully Automated

Get quotes. Create purchase orders.
Confirm delivery. Approve invoices.
All live in QuickBooks Online.

Every step of your procurement workflow — from the first quote request to the final paid invoice — automated, controlled, and synced to QuickBooks Online in real time. Lights out.

01
Step One
💬
Get Quotes
Request quotes from multiple suppliers in one click. Compare prices side by side. Save 10–30% before you spend a dollar.
Vendor synced from QuickBooks Online
02
Step Two
📋
Create Purchase Order
Convert the winning quote to a purchase order in one click. Approved instantly. Supplier notified. Committed cost written to QuickBooks Online in under 5 seconds.
Bill written to QuickBooks Online — live ●
03
Step Three
📦
Confirm Delivery
Your team confirms what arrived — quantity, condition, photo proof — from any phone. Partial shipments tracked. Nothing approved until delivery is confirmed.
Delivery receipt logged in QuickBooks Online
04
Step Four
✅
Approve Invoice
AI matches the invoice against the purchase order, change order, and delivery confirmation automatically. All four match? Approved Bill ready to pay in QuickBooks Online.
Approved Bill in QuickBooks Online — pay ✓
Every step synced live to QuickBooks Online — zero manual entry.
$0
Manual Entries
<5s
QBO Sync Time
4-way
Automated Match
Capture Everything. Control Everything.

Purchase orders or credit cards.
Every dollar tracked. Every team connected.

Most businesses have two types of spend: structured purchase orders and messy credit card receipts. Procurex handles both — and syncs every transaction live to QuickBooks Online.

$
Expense Capture
📷

Scan any receipt.
Instant QuickBooks Online entry.

Your team snaps a photo of any receipt — Home Depot run, fuel stop, site lunch — and AI extracts the vendor, amount, date, and line items automatically. Assign a cost code, assign a project, submit. Synced to QuickBooks Online before they get back in the truck.

—AI reads vendor, amount, date, line items automatically
—Assign cost code and project before submission
—No more receipts lost in glove compartments
—Approval workflow before QuickBooks Online sync
Expense synced to QuickBooks Online — approved ✓
₿
Credit Card Control
💳

Credit card purchase?
Still captured. Still controlled.

Team member buys on a company card? Same workflow. Snap the receipt, AI extracts the details, assign the cost code, submit for approval. The transaction syncs to QuickBooks Online as a properly coded expense — not a mystery charge on a statement your bookkeeper has to decode at month end.

—Works for any company credit or debit card
—Every purchase coded, categorised, and approved
—No more mystery charges at statement time
—Bookkeeper sees clean data, not a stack of receipts
Coded expense in QuickBooks Online — no manual entry
Team Collaboration
💬

Chat about orders.
Right inside the order.

Questions about a delivery? Dispute on an invoice? Clarification needed before approval? Every conversation lives on the purchase order itself — not buried in a text thread or a forgotten email chain. Your whole team sees the context. Nothing falls through.

PO-00547 · Apex Supply Co. · $4,821
MT
Mike T. · 9:14 AM
Delivery came short — only 3 units received, 5 ordered. Holding approval.
JC
You · 9:22 AM
Agreed. Raise a partial delivery — approve the 3 units. Supplier gets a note. Backorder tracked automatically.
Every conversation saved to the order — full history, forever
Spend Control
👁

Real-time visibility.
Zero surprises at month end.

See every purchase order, every captured expense, and every credit card transaction committed to suppliers — live. Set approval thresholds per team member. Large orders auto-escalate. Every transaction synced to QuickBooks Online the moment it happens.

—Live spend dashboard — every order, every expense
—Approval limits per team member — auto-escalate
—Budget threshold alerts before you go over
—Everything synced live to QuickBooks Online
All spend live in QuickBooks Online — no month-end catch-up
Who It's For

Built for any business
that orders from suppliers.

If your team issues purchase orders, has credit accounts with vendors, and uses QuickBooks Online — Procurex was built for you. Industry doesn't matter.

🏥
Healthcare & Clinics
Medical supply ordering, equipment procurement, multi-location visibility. Stop paying for things that weren't delivered.
🔧
Auto & Trade Services
Parts ordering, supplier accounts, technician POs. Real-time committed cost against job budget before the invoice hits your desk.
🌿
Landscaping & Field Services
Crew POs from any phone, supplier notifications, delivery confirmation in the field. All in QuickBooks before the crew drives home.
🏭
Light Manufacturing
Raw material POs, multi-vendor management, 4-way match on every invoice. Eliminate discrepancies before they become disputes.
🍽
Food & Hospitality
Supplier order management, delivery tracking, invoice approval. Zero manual QuickBooks entry from order to paid bill.
📦
If You Issue POs →
Any business with supplier credit accounts, purchase orders, and QuickBooks Online. The workflow is the same. The industry isn't the point.
Customer Proof
"We know what every supplier order costs in real time now. QuickBooks updates automatically and our bookkeeper has stopped asking where the POs are."
Operations Manager — Mechanical Services Company, Edmonton AB
Get Started in 5 Minutes
Connect QuickBooks Online in 5 minutes. Your vendors, accounts, and projects import automatically. Start your 14-day free trial — card required after QuickBooks connects.
The Process

How Procurex works.

From QuickBooks connection to paid invoice — the entire procurement workflow automated, with real-time visibility at every step.

Getting Started

Up and running
in 5 minutes.

1
Connect QuickBooks Online
OAuth 2.0 connection. Sign in to your QuickBooks Online account and authorise Procurex. Your vendors, chart of accounts, and projects import automatically in under 2 minutes. No data migration. No consultant. No setup call.
~2 minutes
2
Your Data Is Ready
You see your own vendors, your own cost codes, your own projects — inside Procurex. The activation moment. Everything is pre-configured from your existing QuickBooks data.
Automatic
3
Start Your Free Trial
Enter a credit card to activate your 14-day trial. This unlocks full access — creating POs, approval workflows, delivery tracking, and live QuickBooks sync. The card is not charged until day 15.
14-day trial
4
Create Your First PO
30 seconds. Select vendor, select account, enter line items. Approve. The moment you approve, a committed cost writes to QuickBooks Online. Your bookkeeper sees it immediately — without touching a keyboard.
30 seconds
The 4-Way Match

AI verifies every
invoice automatically.

The 4-way match is the core of Procurex. Every invoice is automatically validated against four documents before it can be approved for payment. No human matching required.

Invoice #INV-00421 · $4,821.90
1
Purchase Order
PO-00547 · $4,821.90 · Apex Supply Co.
✓
2
Change Order
No changes — original PO baseline confirmed
✓
3
Delivery Confirmation
Confirmed May 6 · Full qty received · Photo attached
✓
4
Invoice Match
$4,821.90 matches PO · All 4 checks passed
✓
Bill ready in QuickBooks Online
Approve for Payment →
Full Workflow

From order request
to paid invoice — automated.

01
Request
Team member creates order request from phone or desktop. Vendor pre-filled from QBO.
02
Approve
Manager approves with one tap. Spending limits enforced automatically. Audit trail created.
03
Sync
Approved PO writes to QuickBooks as committed cost in under 5 seconds. Zero manual entry.
04
Receive
Team confirms delivery on their phone. Partial shipments tracked. Photo proof attached.
05
Pay
4-way match complete. Approved bill ready in QuickBooks. Pay with confidence.

Ready to see it on your own data?

Connect QuickBooks in 5 minutes. Your vendors and accounts load automatically.

QuickBooks Integration
Official Partner

Bidirectional. Real-time.
Built for QuickBooks.

Procurex integrates directly with QuickBooks Online using the official Intuit OAuth 2.0 API. Your existing vendors, accounts, and projects activate automatically — no migration, no re-entry.

What Procurex Reads from QuickBooks

When you connect your QuickBooks Online account, Procurex reads your existing company data and activates it inside your procurement workflow. No manual setup.

Pulled at connection · Continuously synced
Vendors & Suppliers
All active vendors — name, contact, payment terms
AUTO
Chart of Accounts
Cost codes and GL accounts — every PO mapped correctly
AUTO
Projects & Customers
Active projects — assign spend to the right account
AUTO
Classes & Departments
Divisions and regions for spend tracking
AUTO
Company Settings
Currency, fiscal year, tax codes — all inherited
AUTO
What Procurex Pushes to QuickBooks

Every transaction written to QuickBooks in real time — the moment it happens in Procurex, not when it lands on your bookkeeper's desk.

Procurex Action
QuickBooks Online
Timing
Purchase Order approved
→
Bill (vendor, account, project)
Real-time
Change Order created
→
Bill amendment
Real-time
Invoice matched (4-way)
→
Approved Bill — ready to pay
Real-time
Vendors & Suppliers
⇄
Vendor list
Two-way
Chart of Accounts
←
Source of truth
QBO master
How to Connect
1
Sign Up
Create your Procurex account at procurex.com
2
Click Connect
Click "Connect QuickBooks Online" in account settings
3
Authorise
Sign in to QuickBooks and authorise the connection
4
Data Loads
Vendors, accounts, and projects import automatically — under 2 min
5
First PO
Create your first PO — syncs to QuickBooks automatically
Compliance Note
Procurex integrates with QuickBooks Online via the official Intuit OAuth 2.0 API. You can disconnect at any time from Procurex settings or directly from the QuickBooks App Store. Disconnecting stops future syncing but does not delete any data already created in either system.
Pricing

Transparent pricing.
No surprises.

Every plan includes the full Procurex platform and complete QuickBooks Online integration. Start with a 14-day free trial — credit card required to activate, charged only after trial ends.

Starter
Starter
$299 /mo
For growing businesses managing supplier relationships and purchase orders for the first time.
Up to 5 active projects / jobs
Unlimited purchase orders
QuickBooks Online sync — real-time
Approval workflows
Delivery confirmation
3-way invoice match
Supplier notifications
Mobile PO creation
Most Popular
Professional
Professional
$599 /mo
For established businesses with multiple vendors, higher PO volume, and team approval workflows.
Up to 20 active projects / jobs
Everything in Starter
4-way invoice match — AI automated
Quote requests & comparison
Supplier chat
Receipt scanning (AI → PO)
Advanced approval tiers
Budget threshold alerts
Spend analytics dashboard
Enterprise
Business
Custom Pricing
For businesses with 20+ active projects, multiple locations, or specific integration requirements.
Unlimited active projects
Everything in Professional
Unlimited users
Custom approval workflows
Dedicated onboarding
Priority support
Custom integrations
SLA guarantee
Available on the QuickBooks App Marketplace
Find Procurex directly inside QuickBooks Online. Search "Procurex" in the QuickBooks App Marketplace or click "Get app now" from the listing. Connects in one click.
Frequently Asked Questions
Do I need to enter a credit card to start the trial? +
Yes. Your credit card is required to activate the 14-day trial — but it is not charged until day 15. We place the card after you have connected your QuickBooks account and seen your own data in the platform. The card is your unlock signal, not a payment wall. Cancel any time before day 15 and you will not be charged.
Does this work with QuickBooks Desktop? +
Procurex integrates with QuickBooks Online only. If you are on QuickBooks Desktop and migrating to QuickBooks Online, you can connect Procurex as soon as your QuickBooks Online account is live.
What industries does Procurex work for? +
Any industry where your business issues purchase orders to suppliers, has credit accounts with vendors, and uses QuickBooks Online. Healthcare, automotive, landscaping, food service, light manufacturing, trades services, property management — if the workflow is purchase orders and supplier invoices, Procurex works for you.
How long does setup take? +
The QuickBooks connection takes approximately 5 minutes. When you connect, Procurex reads your existing vendors, chart of accounts, and projects from QuickBooks and activates them automatically. No manual data entry, no migration, no onboarding call required.
What happens to my QuickBooks data if I cancel? +
All data already written to QuickBooks remains in your QuickBooks account permanently. Disconnecting Procurex stops future syncing but does not delete or modify any data already in QuickBooks. Your books are always yours.
Can my whole team use it? +
Yes. Procurex is built for teams — field staff create POs from their phones, managers approve, office and bookkeeping staff see everything synced to QuickBooks automatically. All plans include multiple users. Business plan includes unlimited users.